Duties of Officers

President

The president shall:

a. preside at every general, board of directors, and executive committee meeting of this local PTA/PTSA;

b. coordinate the work of the officers and committees of this local PTA/PTSA in order that the purposes may be promoted;

c. be a member ex officio of all committees except the nominating committee;

d. review bank statements monthly, and sign and date;

e. represent this PTA/PTSA at all council meetings or send an alternate; and,

f. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors.

Vice President

The vice president(s) shall:

a. act as aide(s) to the president;

b. in their designated order perform the duties of the president in the absence or inability of that officer to serve; and,

c. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors.

Secretary

The secretary(s) shall:

a. record the minutes of every general, board of directors, and executive committee meeting of this local PTA/PTSA;

b. be prepared to read the records of the previous meeting;

c. file all records;

d. have a current copy of the bylaws;

e. maintain a current membership list; and,

f. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors.

Treasurer

The treasurer shall:

a. have custody of all funds of this local PTA/PTSA;

b. keep a full and accurate account of funds, receipts, and expenditures including reconciliation of the bank statement each month;

c. make disbursements as authorized by the president or board of directors of this local PTA/PTSA in accordance with the budget adopted by this local PTA/PTSA;

d. have checks or vouchers signed by two people, the treasurer and one other authorized officer;

e. review, sign, and date bank statements monthly, obtaining review, signature, and date from the president and one member of the board of directors who is not a signatory on the account(s);

f. present a written financial statement at every general, board of directors, and executive committee meeting, and at other times when requested by the board of directors;

g. maintain such books of account and records as to conform to the requirements of these bylaws;

h. prepare and file all necessary tax forms, submitting a copy to Free State PTA within thirty (30) days of filing;

i. make a full report before the newly elected officers assume their duties;

j. present an annual report of the financial condition of the organization to the membership;

k. submit a proposed annual budget to the board of directors and general membership for approval;

l. have the account(s) examined, at the close of the fiscal year and upon change of treasurer, by an auditor or a financial review committee of not less than three (3) persons who, satisfied that the treasurer’s report is correct, shall sign a statement of that fact at the end of their report. An auditor or a financial review committee shall be selected by the board of directors at least thirty (30) days before the new officers assume their duties;

m. report the findings of the annual financial review to the board of directors and submit a copy to Free State PTA within the timeframe specified by the Local Standards of Affiliation; and,

n. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors.